Pre and Post Doctoral Award Program: Disbursement Policy

An award letter will be sent at the beginning of the award; if the award is for two years, this will be noted in the letter and no subsequent notice will be sent at the beginning of grant year II.

Payments
1.	Funds will be disbursed to the institution of study. The first payment - half of the first year budget - will be disbursed to the institution no earlier than July 1 and no later than September 1 to cover the first six months of the Awardee’s program.  A second payment - up to the remaining first grant year budget balance - will be disbursed to the institution upon receipt, review and approval of the scholar/fellow’s progress report and financial report.  The institution must agree to administer the grant without charging indirect costs against the award.
2.	Future payments are triggered by the receipt, review and approval of an expenditure report from the grantee. If the report shows substantial unspent funds remaining from prior payments, the next payment may be delayed. The narrative report and/or the scholar/fellow will be consulted before the final determination is made.  Please note that it may take up to four weeks after the report due date for payments to be received.
3.	The distribution and expenditure of funds on the part of the institution and the Building Academic Geriatric Nursing Capacity Award Program shall be in accordance with standard accounting procedures.
Reporting
1.	It is the responsibility of the scholar or fellow to work with the affiliated institution administering the scholarship funds to ensure that interim and annual financial reports are submitted on time.                                     Interim Financial Reportscover the first six months of each scholarship year and are due 30 days after the half-year point. Annual Financial Reports cover each full scholarship year and are due 30 days after the end of each scholarship year. Extensions: If a scholar or fellow receives an extension to the grant term, reporting procedures remain the same. Reports are available online at www.geriatricnursing.org/scholars-fellows/resources-scholars.asp.  Draft reports may be faxed or emailed to Pamela Dudzik (pdudzik@aannet.org) for prior review and/or to meet the deadline; forms with original signatures must follow via regular mail. Comments on any discrepancies from the original budget must be noted on these forms, as well as any requested and approved changes to the budget.  Important:  Both BAGNC (format 06-xxx) and university grant numbers must be noted on the forms to ensure accurate disbursement of funds
2.	Unexpended funds will be returned to the Building Academic Geriatric Nursing Capacity Scholarship Program when the funding period ends.  Checks should be made out to American Academy of Nursing and be sent c/o Program Manager at the Coordinating Center. For tracking purposes, checks should reference the scholar name and number.
3.	The Building Academic Geriatric Nursing Capacity Scholars Program will not consider requests or assume responsibility for any costs incurred prior to the award date.
	Updated June 2007